Here in Canada the Justice Centre for Constitutional Freedoms (JCCF) offers this advice: The religious objections held by individuals to specific vaccines will vary significantly. An employer that requires vaccinations against COVID-19 must grant sincere religious accommodation requests, so long as they. An employer doesn't have to provide a religious accommodation if it poses an undue hardship to a business. Implementing the Religious AccommodationTo communicate the final accommodation, OIE will issue in writing a religious accommodation approval letter to the employee or student, and copy those relevant individuals (i.e. Whatever adjustments need to be made, you can count on me to do everything I can to cooperate fully. SAMPLE REQUEST FOR RELIGIOUS ACCOMMODATION [EMPLOYMENT] Dear [HR Department]: [Employer] has directed me to get vaccinated with a COVID-19 vaccine, or suffer adverse employment action, up to and including termination. The hiring manager had assured her that [] Sabbath Accommodation - Sundown Request - Employee Letter DATE EMPLOYER NAME ADDRESS CITY, STATE, ZIP CODE RE: (YOUR NAME): Dear (NAME), As I believe you are aware, I am a Seventh-day Adventist. However, the law does stipulate that the employer only has to conform if the accommodation will not cause the company any undue hardship. Whenever possible, such requests should be submitted no less than 30 days in advance of the desired accommodation. Since our company operates on the basis of a five-day workweek, Monday through Friday, there has not been any problem in my work schedule regarding having the hours of the Sabbath off. I am grateful for my job, and always strive to do my very best at work. For Deaf/Hard of Hearing callers: Step 4. 1-844-234-5122 (ASL Video Phone) Sample Accommodation Request Letter. The requestor will be informed in writing of the decision to grant or deny the request, and of any conditions or limitations placed on the grant. Attach a copy of the policy, highlighting the issue at hand. The description of the [modified/alternate] employment is as follows (include description of accommodation here): This is a temporary accommodation, not. Hence, your letter should also explain how your request will only pose a minor burden. One option that I would propose is [enter request]. employee-religious-exemption-november-2021 Download Vaccine Religious Exemption Title VII prohibits employment discrimination based on religion. SHRM Employment Law & Compliance Conference, Montana's governor made vaccination status a protected category, How to Push Back on Religious Accommodation Requests, New OSHA Guidance Clarifies Return-to-Work Expectations, Trump Suspends New H-1B Visas Through 2020, Faking COVID-19 Illness Can Have Serious Consequences, White House Takes Action Against Migrant Child Labor, Antisemitism Fears, Incidents Are Rising in the US, Federal Lawmakers Propose Ban on Noncompete Agreements. } Johns Hopkins UniversityWyman Park Building, Suite 5153400 North Charles StreetBaltimore, Maryland 21218, If you wish to submit proof of your COVID-19 vaccination or request a religious exception for the COVID-19 vaccine requirement, please do so via the Universitys. This is false. A reasonable religious academic/workplace accommodation is a change in the academic/work environment or in the way academics, tasks or responsibilities are customarily done that enables a student orfaculty/staff[1]to participate in theirreligious practice or belief without undue hardship on the conduct of theUniversity's business or operation. You can also download it, export it or print it out. Employees may also request workplace adjustments based on other COVID-19 circumstances not related to being in the increased risk category. Make a temporary accommodation while a permanent one is being arranged. The VMS will be accessible via the myJH portal when it goes live on July 1. You have successfully saved this page as a bookmark. It is the policy of the University of Washington to reasonably accommodate students' religious observances in accordance with RCW 28B.137.010.. The Sabbath is sacred to me and I devote these hours to God. Below is a guide with suggestions and sample answers to help you complete your COVID vaccine religious exemption request using the Department of Defense 'DD 3177 Religious Exemption Form' along with notes to help you avoid the obvious "pitfalls" weaved into this document to undermine your ability to obtain a religious exemption. The first step is to request an accommodation. However, writing such an initial request can feel intimidating and employees can get nervous about what to include in the letter and how to word it. More than 10,000 requests from across the Total Force have been received, of which approximately 2,100 have been disapproved due to military readiness considerations. Ramadan Meal Options:Hopkins Dining is happy to add additional services and holiday specific menu items for students during Ramadan. A request for a religious accommodation for housing must document: A request for a religious accommodation for dining must be made at the earliest possible opportunity after admission. The interactive process starts when a student or employeesubmits a religious accommodation request. Your letter should be a formal one, addressed to the right person. If you have questions or concerns, please contact, Whenever possible, employees should submit vaccine exceptionrequests to OIE at least 30 days in advance of, Johns Hopkins Medicine Compliance Deadlines. Workplace distractions interfere with my concentration and focus so I would like to try noise cancelling headphones to minimize sound distractions. Contact the University Chaplains Office only if there is a conflict in making the accommodations for a religious/cultural observance. Hardship Letter Religious Accommodation Discrimination Example {Your Name} {Your Address} {Your Phone #} {Your Loan #} {Date} To Whom It May Concern: I would like to make a request for reasonable accommodation due to religious belief. An employer must try to arrange to allow the employee to meet these religious obligations. Learn how SHRM Certification can accelerate your career growth by earning a SHRM-CP or SHRM-SCP. nd OIE will do its best to respond in a timely manner. Secular activitiesshopping, sports, employment, and entertainmentare laid aside. Suspicious timing might arise if a worker requests and is denied time off on a Saturday and then the worker claims to have joined a religious organization that meets then and revives the request. Virtual & Washington, DC | February 26-28, 2023. Once OIE has all supporting documentation, it will strive for a 5 business day turnaround. CBP Applicant: An applicant requesting religious accommodation for any stage of the application process must submit a request for religious accommodation to the Indianapolis or Minneapolis Hiring Center, as applicable. The need for religious accommodation may arise where an individual's religious beliefs, observances or practices conflict with a specific task or requirement of the position or an application process . Please log in as a SHRM member. Sitting or standing for long periods of time in the same position is causing increased pain and is decreasing my mobility. Site information is not to be replaced with or considered professional medical advice. There are also Kosher retail items available for purchase at theCharles Street Market (Char Mar). A religious accommodation is any adjustment to the work environment that will allow an employee or applicant to practice his or her religion. When May an Employer Reject a Religious Accommodation Request? Any academic unit may issue additional or more specific information that is consistent with approved policy. Neither members nor non-members may reproduce such samples in any other way (e.g., to republish in a book or use for a commercial purpose) without SHRMs permission. I am a Seventh-day Adventist, and I observe the Sabbath as a day of rest and worship from sundown Friday to sundown Saturday. Don't be afraid to gently question the sincerity of the religion. Your session has expired. After you complete your submission, you will receive automated responses and updates from the system as your documents or exception requests are processed by the John Hopkins Exception Review Team. (Note: This is a sample letter giving you a few theological reasons to help you with Biblical reasons to back up your claim for an exemption. A lock ( In an effort to meet individual students needs, Housing Operations will work directly with the Office of Institutional Equity and the Office of Religious & Spiritual Life for assigning students who are approved for religion-based housing accommodations.To request a religious-based housing accommodation, students should submit the Homewood Campus: University Housing Religious Accommodation Request Form to the Office of Institutional Equity by the following deadlines based on their class. The policy guarantees that you are not unduly prevented from observing your religious practice; it does not necessarily guarantee the observance of that practice at a particular time or in a particular location (e.g. Governor Jay Inslee is requiring thousands of employees to get . This includes accommodations you need during the COVID-19 pandemic to help you stay healthy and be able to work. [Company name] (the Company) has engaged in good faith written and/or oral communications This form asks for information on the specific religious belief or conviction - whether religious, spiritual, or philosophical - that is the basis of the request, as well as the requestedaccommodation or modification to policy, practice, or schedule. I would be a violation of my deeply held sincere religious conviction to work on Sabbath--the 24 hour period from sunset Friday to sunset Saturday. A .gov website belongs to an official government organization in the United States. If there is more than one option, the student affairs representative or employer will balance a student oremployees expressed preference with operational or academic considerations.Religious accommodations can take many forms. In the meantime, they welcome feedback or questions from students who can reach them atdining@jhu.edu. how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other requirement. Thank you in advance for accommodating my request. [Company Name] is committed to providing equal employment opportunities without regard to any protected status, and a work environment that . Religious Accommodation Request Resolution Employee (identified below) has requested an accommodation related to a religious belief, practice, and/or requirement. document.head.append(temp_style); You may be trying to access this site from a secured browser on the server. An employee may He has requested a schedule that would accommodate his religious observance of . Under the Equal Employment regulations, I am entitled to accommodations provided that they do not cause undue hardship to the company. This isn't really a religious request, so the employer can push back and request a letter from a faith leader, she said. It is difficult to say with certainty how long it can take to process requests, as many factors could impact timing (i.e., volume, complexity and availability of the student for follow up questions and/or their ability to timely provide supporting documentation). The Office of the University Chaplain has communicated to the faculty via the Provosts office a list of major religious holy days. I am (mention your name) on behalf of (mention company name) and would like to say that, the department provider's letter you submitted to us on [mention date] stated that you have the following work problem. Please let me know your decision at your earliest convenience. I would also be open to any other suggestions that you might have. Employers are supposed to start out with the assumption that the employee's religious belief is sincere. I would like to request for accommodations to help decrease the pain caused by my back condition. Religious Exemption Letter. I often suggest employees consider making a written request so they can decide what to say and how to say it without the stress of a face-to-face meeting with their employer. 3. And, it is also for encouraging and enticing your clients to visit your place of business as well. First-Year Residential Students Living on Campus: You can sign up for a kosher meal plan while registering for housing the summer before you arrive on campus.Second-Year Resident Students Living in McCoyor Charles Commons: You can sign up for a kosher meal plan while registering for housing the spring of your first year.Second-year Residential Students Living in Homewood Apartments, Bradford, or Rogerss House: You can sign up for a kosher meal plan while registering for housing the spring of your first year or by signing up for meal plans on theHousing Portal.Upperclassmen and Off-Campus Students: You can enroll for a Kosher meal plan on theHousing Portal by logging in with your JHED. I will be very grateful if you could assist me in achieving a suitable schedule to avoid such a conflict. 1-800-669-6820 (TTY) For accommodation ideas by disability or limitation, visit JANs A to Z page. Hence, you will need to write a hardship letter religious accommodation discrimination. how the accommodation will help resolve the conflict between your religious beliefs or practices and a university policy, procedure, or other academic requirement. Religious accommodation requests require a written statement, via the CDCR Form 2273, Request for Religious Accommodation, indicating the individual's sincerely-held religious belief that precludes them from receiving any COVID-19 vaccine. I am willing to come to work earlier on Fridays, come to work on Sunday, or to cooperate in whatever arrangements may need to be made so I can retain my Sabbath observance according to my convictions. Rising sophomores (Class of 2025): Thursday, March 3, 2022, Incoming students (Class of 2026 and transfer sophomores): TBD. If that effort fails or if the particular University office has questions, students may submit an online request for reasonable religious accommodations. In Washington, the exemption approval process is largely left up to individual departments to approve exemptions and provide accommodations, and it could . Always end a letter by thanking your employer for their kind consideration. Please log in as a SHRM member before saving bookmarks. An applicant or employee to practice or observe his or her religion. We have noticed that many brethren in Canada and elsewhere are facing the loss of employment for their unwillingness to comply with recent vaccine mandates in the workplace. Dear Sir, With utmost respect and honor, it is stated that I work at your renowned company under customer representative designation. Treat every employee's reasonable accommodation request as legitimate on its face. A request for a religious accommodation for dining must document: As with housing and dining accommodations, medical accommodations should be made at the earliest possible opportunity after admission. Employees, as well as job applicants, may request a religious or reasonable accommodation from an employer requirement that conflicts with their sincerely held religious beliefs, practices or observances. You are encouraged to submit your request for accommodation ten (10) business days following implementation of the vaccination policy. LockA locked padlock The Department's reasonable accommodation policy is outlined within Personnel Bulletin 21-03 Processing Requests for Reasonable Accommodation for Individuals with Disabilities. The Interactive Process is the way in which employees, supervisors, and their departments arrive at a reasonable accommodation. The accommodation [will begin or began] on [date] and end based upon future doctor visits. $('.container-footer').first().hide(); Bunting recalled one employee who claimed that being a fan of the Philadelphia Eagles was a religion and he needed Sundays off. I would like to suggest the following accommodations to address this issue: Please let me know if you need additional information or would like to discuss additional ideas. T hank you for considering my request. [1] Faculty/staff are hereafter referred to as employee(s).[2] Students who cannot take a quiz, test, or final exam on a scheduled date due to a religious observance must inform OIE of any conflicts before the semesters add/drop deadline, or as soon as possible after a particular assignment or examination date is announced. Members may download one copy of our sample forms and templates for your personal use within your organization. Bunting noted that companies that previously placed employees on unpaid leave when they declined COVID-19 vaccinations for religious reasons are now bringing them back to the workplace. Sample Accommodation Request Letter: Allergies Date of Letter Your name Your address Employer's name Employer's address Dear [Insert employer's name here]: Given ongoing construction in our building and increased dust from it, my allergy symptoms have greatly increased. } Document accommodations the employer tried to make and that the employee rejected. 3 0 obj Requests for religious accommodations must be assessed on a case-by-case basis, considering the unique facts; the nature of the requested religious accommodation; the effect of approval or denial on the Service member's exercise of religion; and the effect of approval or denial on mission accomplishment, including unit cohesion.